Photo, PDF or email
Snap bills on the phone, forward them to your Kubertree inbox address, or drag in a folder of PDFs.
Page 02 · AI Bookkeeper
Photograph the bill. The entry waits for your accountant.
Take a photo of a purchase bill, forward a PDF from email or upload a folder. The AI Bookkeeper reads supplier, GSTIN, items, tax and totals, then suggests the ledger entry. Your accountant approves it, edits it or sends it back. Nothing is posted without that approval.
Before
- 210 bills in the drawer!
- Gir Ice - is bill 1187 here twice?
- GSTIN not clear on diesel bill
- freight - which ledger?
AI BookkeeperReady 198Needs a check 12Somnath Marine Exports · Oct 2026
Read from bill 1192
- Supplier
- Gir Ice & Cold Storage
- GSTIN
- 24AAKFG4721M1ZQ
- Taxable
- ₹42,500.00
- CGST 9%
- ₹3,825.00
- SGST 9%
- ₹3,825.00
Suggested entry
Dr Cold storage charges42,500.00Dr Input CGST3,825.00Dr Input SGST3,825.00Cr Gir Ice & Cold Storage50,150.00
ApproveEdit
Bill 1187 looks like a duplicate of one entered on 3 Oct. Held for Mehul to check.
What AI Bookkeeper does
Everything on this page of the ledger
Reads the whole bill
Supplier, GSTIN, bill number, date, items, HSN, taxable value, CGST, SGST, IGST and round-off.
Suggests the entry
Picks the purchase or expense ledger, tax ledgers and supplier account, based on how your books were kept before.
Flags, never guesses
An unclear GSTIN, totals that don't add up, or a bill that looks already entered is sent for a check.
Accountant approves
Approve one by one or in bulk. Every correction your accountant makes shapes the next suggestion.
The bill stays with the entry
The photo is attached to the voucher, so anyone checking the books sees the original in one click.
How it works
Four entries, start to finish
- 1
Collect
Bills come in from phone photos, email forwards and uploads, into one inbox.
- 2
Read
Each bill is read and matched to a supplier ledger, or a new one is suggested.
- 3
Check
Clear bills wait in Ready to approve. Unclear ones wait in Needs a check, with the reason shown.
- 4
Approve
Your accountant approves. Only then is the entry posted and counted in GST Desk.
In detail
Why a bill lands in Needs a check
The AI Bookkeeper is built to stop when something is unclear. These are the reasons it holds a bill back.
01GSTIN unreadable or invalidChecksum fails, or the number is not active on the GST portal
02Possible duplicateSame supplier and bill number, or same amount and date, as a bill already entered
03Totals don't add upItem lines, tax and grand total do not reconcile
04New supplierNo ledger yet, so the accountant confirms the details once
05Tax looks wrongRate doesn't match the HSN, or IGST charged on a local purchase
06Blocked creditItems such as food or motor vehicles where ITC is restricted
How the AI is allowed to work
- The AI suggests entries. Nothing is posted until your accountant or CA approves it.
- Unclear bills, missing GSTINs and possible duplicates are always flagged, never guessed.
- Every suggestion shows what was read from the bill, so the person approving can compare.
- Your bills and books are not used to train models for other businesses.
Questions
Asked about AI Bookkeeper
01How accurate is it?
Clear printed bills from regular suppliers are usually read correctly. Anything uncertain is held for a check, which is why approval stays with your accountant.
02Can it read handwritten kachcha bills?
It reads clear handwriting. If a field can't be read with confidence, it is left blank and flagged for your accountant.
03What if the suggested ledger is wrong?
Your accountant changes it before approving. The next bill from that supplier uses the corrected ledger.